Home / Free forms

Truck maintenance log

One sheet per truck. It holds what 49 CFR 396.3 asks you to keep for each vehicle you control for 30 days or more: the vehicle's identification, the nature and due date of each inspection and maintenance job, and a dated record of what was done.

Maintenance LogSheet ___ of ___

Company unit #

Year

Make

Model

VIN / serial #

Plate

Plate expires

Owner, if not ours

Service schedule
Service	Every (miles)	Every (engine hrs)	Every (months)	Last done	Next due
Oil and filters (PM-A)
Chassis grease
Fuel filters
Air filter
Brakes: inspect and adjust
DOT annual inspection

Work done
Date	Miles	Engine hrs	Work done	Parts	Done by	Cost

Keep these records where the vehicle is housed or maintained for a year, and for six months after it leaves your control (49 CFR 396.3(c)).

Let Magnus Fleet keep the log

Each service comes due by miles, engine hours or months, whichever comes first, and every repair is saved with its parts, photos and receipts.

Book a Demo

Record rules from 49 CFR 396.3, read November 14, 2026. How to build a maintenance schedule.